Dates to Remember

July 01

Deadline for input of all recommendations for faculty summer salaries into Labor Accounting to be paid with July payroll. All offices involved must approve by this date.

July 03 to September 29

Meetings of department chairs with the Dean and Associate Deans to discuss staffing requests and plans.

August 01

Deadline for input of all recommendations for faculty summer salaries into Labor Accounting to be paid with August payroll.  All offices involved must approve by this date.

August 18

Deadline for receipt in this office of acceptances of appointments or other materials in connection with action at the September meeting of the Academic Affairs Committee of the Board of Trustees and the September meeting of the Board.

August 31

The 2017-18 teaching budget, including the AI budget, is finalized.

September 01

Deadline for input of all recommendations for faculty summer salaries into Labor Accounting to be paid with September payroll.  All offices involved must approve by this date.

September 14 to September 16

The Board of Trustees meets and acts on recommendations by Academic Affairs Committee on Faculty actions. Formal notification sent to department chairs.

September 18

Deadline for Receipt of Material: Wednesday, September 6, 2017

October 02 to October 16
October 02

Deadline for Receipt of Material: Wednesday, September 20, 2017

October 05

The Office of the Dean of the Faculty supplies guidelines for the 250th Anniversary Visiting Professorships for Distinguished Teaching. Nominations are due January 17, 2018.

October 16

Deadline for receipt of grant applications for the Fall meeting.

October 16

Deadline for receipt in this office of acceptances of appointments or other materials in connection with action at the November meeting of the Academic Affairs Committee of the Board of Trustees and the November meeting of the Board.

November 01

This office will supply guidelines for nominations for Bicentennial and University Preceptorships. Nominations are due January 22, 2018.

November 01

Deadline for receipt of requests in this office; notification to departments of approval as soon as possible thereafter.

November 06

Deadline for Receipt of Material: Wednesday, October 25, 2017

November 15

As required by the Rules & Procedures of the Faculty, Departments must notify assistant Professors in sixth year (or last year of extended term beyond sixth year) of departmental recommendation.

November 16 to November 18

The Board of Trustees meets and acts on recommendations by Academic Affairs Committee on Faculty actions. Formal notification sent to department chairs.

December 01

As required by the Rules and Procedures of the Faculty, departments must notify individuals meeting the following criteria of the department's recommendations as appropriate: Associate Professors without tenure completing three-year term; Assistant Professors in third year of three-year term; Senior Lecturers in final year of three or five-year term; Lecturers in sixth year of appointment at 40 percent duty time or more.

December 01

As required by the Rules and Procedures of the Professional Researchers and Professional Specialists, departments must notify Associate Research Scholars in their sixth year of departmental recommendation regarding promotion to the rank of Research Scholar with continuing appointment or appointment to a terminal year.

December 01

Deadline for receipt in this office of all required recommendations on reappointments (non-reappointments) and/or promotions (non-promotions) of Assistant Professors and Senior Lecturers.

December 01

All recommendations for promotions to the rank of Senior Librarian, Librarian with continuing appointment, and Librarian must be received by the Office of the Dean of the Faculty by this date.

December 04

Deadline for Receipt of Material: Wednesday, November 22, 2017

December 08

Deadline for receipt in this office of acceptances or other materials in connection with action at the January meeting of the Academic Affairs Committee of the Board of Trustees and the January meeting of the Board.

December 15

This office will supply guidelines and nomination form for the President's Award for Distinguished Teaching. Nominations are due March 2, 2018.

December 31

Updated CVs for all continuing faculty members are due in the Department Chair's office for forwarding to the Dean of the Faculty by the end of January.

January 02 to January 12

This office will supply current roster and guidelines for nominations/reappointments of Advisory Council members. Department response is due May 1st.

January 05

Deadline for receipt in this office for all recommendations for promotions to the rank of Research (by discipline), Senior Research (by discipline), and Senior Professional Specialist. Promotion recommendations received after this date will be considered for February 1, 2018.

January 08

Deadline for Receipt of Material: Wednesday, December 20, 2017

January 15

Guidelines and materials for maintaining record of outside professional activity and conflict of interest and commitment available online to all faculty members and professional researchers and specialists.

January 17

Deadline for receipts in this office of all nominations.

January 18 to January 20

The Board of Trustees meets and acts on recommendations by Academic Affairs Committee on Faculty actions. Formal notification sent to department chairs.

January 22

Nominations due in this office.

February 01 to February 15

Guidelines, pools, instructions sent to chairs and dept/program managers.

February 01 to February 15

Guidelines, pools, and instructions sent to University Librarian

February 01 to February 15

Guidelines, pools, instructions sent to chairs.

February 05

Deadline for Receipt of Material: Wednesday, January 24, 2018

February 15 to February 28

CAFSIS data entry for spring term.

February 19

Deadline to complete and submit the web based disclosure form for calendar year 2017 regarding Conflict of Interest in Research/Conflict of Commitment/Outside Professional Activities

February 23

Departments forecast their current year teaching budgets and explain variances.

March 02

Deadline for receipts in this office of all nominations.

March 05

Deadline for Receipt of Material: Wednesday, February 21, 2018

March 15

Deadline for receipt of grant applications for the Spring meeting.

March 15

Data entry complete, signed proofs returned to the Registrar's Office.

March 15

As required by the Rules and Procedures of the Faculty,  Departments must notify Instructors in the third year of appointment of department's recommendations.

March 16

Recommendations for Review for Executive Committees and Associated Faculty appointments/reappointments due in the Dean of the Faculty's Office.

March 16

Deadline for receipt in this office of acceptances or other materials in connection with action at the April meeting of the Academic Affairs Committee of the Board of Trustees and the April meeting of the Board.

March 23

Recommendations to the Dean of the Faculty (Full, Associate and Assistant Professors) including summary report of outside professional activities and conflict of interest and commitment.

March 30

Deadline for receipt of recommendations in this office for Reappointments and Salary increases for Professional Researchers, Specialists and Librarians.

April 02

Deadline for Receipt of Material: Wednesday, March 21, 2018

April 12 to April 14

The Board of Trustees meets and acts on recommendations by Academic Affairs Committee on Faculty actions. Formal notification sent to department chairs.

April 23

Deadline for Receipt of Material: Wednesday, April 11, 2018

May 01

Deadline for receipt of advisory council forms and confirmation of roster.

May 01

Deadline for offering position to (or receiving acceptance from) a continuing member of the Faculty at another institution, for the following semester.

May 04

Deadline for receipt in this office of acceptances of appointments or other materials in connection with action at the Commencement meeting of the Academic Affairs Committee of the Board of Trustees and the Commencement meeting of the Board.

May 11 to May 21

Invitations for faculty search authorization requests sent by the Office of the Dean of the Faculty

May 14

Deadline for Receipt of Material: Wednesday, May 2, 2018

June 01 to August 31

Summer meetings with department chairs and program directors to determine teaching budget for 2018-19.

June 04

The Board of Trustees meets and acts on recommendations by Academic Affairs Committee on Faculty actions. Formal notification sent to department chairs.

June 06

Notifications of salary for AY2018-19 and letters for academic professionals sent to department chairs for distribution.

June 06

Materials distributed to department chairs for faculty notification of salary for 2018-19 academic year.

June 18

June summer salary cannot be entered before the AY2018-19 salary upload.

June 29

Deadline for required submission of departmental summary report of short-term leaves of absences.