Prepare to take your place in a scholarly community where innovative thinkers thrive. Welcome to Princeton University. As you will discover, the resources available to you here will transform what’s possible in your work. To help make the onboarding process as easy as possible, we have collected key steps and resources here for easy access. Have questions? Don’t hesitate to reach out to us at any time. The Onboarding Process Contact Your Home Department First things first, coordinate your arrival with your home department. In addition to the steps outlined here, they may have additional onboarding processes for you to complete. View an updated list of departmental contacts. Complete the I-9 Employment Eligibility Process As required by law, employees working in the United States are required to complete the I-9 process at the time of hire, rehire, or when their work authorization documents expire. New employees are required to complete Section 1 of the I-9 on or before the employee’s first day of employment. Section 2 must be completed within three business days of the employee’s first day of employment. Human Resources representatives will be available on campus to conduct the I-9 process for all employees (casuals, staff, DOF appointees) per the below schedule: Monday: 9:00am – 12:00pm Thursday: 9:00am – 12:00pm Appointments are strongly recommended. Please click here to make an appointment. Location: New South, Room B10 (basement) Employees are sent instructions to their Princeton email account two weeks prior to their start date to complete Section 1 of I-9 in the Tracker online system, along with the details to present their documentation to HR to complete Section 2 of the process. Employees residing within the tri-state region (NJ, PA, NY) are required to complete the I-9 in person. Those who are approved to work fully remote outside of the region, may contact [email protected] to make alternate arrangements. Access Your Princeton netID and Email Account University accounts are set up for all University faculty and staff, and unlock access to technology services including University email accounts, the campus network, and more. The Office of Information Technology makes it easy to get started and offers tech support when you need it. Note that other aspects of the onboarding process are explained in important information that will be sent to your University email account. Benefits New Hire Orientation All incoming new hires are invited to attend a special online question & answer webinar about Princeton University benefits. Prior to attending we invite you to view our Benefits New Hire Orientation, which can explain the differences in our plan types and provide more insight in making an election for you and your family. Video Link: https://hr.princeton.edu/informational-videos Benefits Booklet 2023: https://hr.princeton.edu/sites/g/files/toruqf1976/files/documents/benefits-2023.pdf What: Review medical plans, enrollment process, and answer questions about plan options. When: (Please choose one session – approximately 90 minutes each) Monday, October 2, 2023 at 11:00 a.m. Monday, October 16, 2023 at 11:00 a.m. Monday, November 6, 2023 at 11:00 a.m. Monday, November 20, 2023 at 11:00 a.m. Monday, December 4, 2023 at 11:00 a.m. Monday, December 18, 2023 at 11:00 a.m. Registration: Click on the above selected session or email [email protected] or call (609) 258-3302. Include your name and session date to receive Zoom Meeting invite for requested date. Get Your TigerCard (University ID) Your TigerCard establishes your affiliation with Princeton University and serves as a photo ID. In addition to serving as an ID, your TigerCard gains you access to: The Library The Athletics Department McCosh Health Center The Housing Office The Frist Campus Center Ticket Office Campus buildings and high security areas that are electronically secured Your TigerCard is also used as a debit card to pay for food or copy services. You may pick up your TigerCard at the TigerCard Office, part of The Service Point in New South. Contact 609-258-8300 or [email protected] with any questions. Manage Transportation & Parking Parking & Transportation Services offers essential information about getting to and around campus, including vehicle registration for parking permits. Be sure to check out the Revise Your Ride program, which offers enhanced benefits and incentives to participants in one of five alternate commuter programs: bike/walk, carpool, vanpool, transit reimbursement, or NJ Transit bus pass. Complete the University's Online Preventing Sexual Harassment Training All Princeton University faculty and staff are required to complete the University's online Preventing Sexual Harassment Program within 30 days of the start date. This 45-minute e-learning program provides information about University policies related to sexual harassment, campus resources, and each employee's reporting obligation. Click here to access the Preventing Sexual Harassment Program . For more information, please see the Sexual Misconduct Prevention FAQs. If you have any questions about the program, email [email protected]. For technical questions, email [email protected]. Important Notice: Run the course in Edge or Chrome browser. If Firefox is your default browser, copy and paste the course link into Edge or Chrome browser window. HR Self Service Use HR Self Service to update your name, marital status, direct deposit, addresses, contact information, or emergency contacts. Please note that HR Self-Service cannot be accessed prior to the hire date. Selecting Your Computer Please use this link to find more details: https://oit.princeton.edu/trusted-device-catalog Additional Resources Depending on your needs, the following offices may also be of assistance. Visas: Davis International Center Louis A. Simpson International Building, A-Level 20 Washington Road 609-258-5006 The Davis International Center provides services and programs that assist you with practical matters related to living in the U.S. They have walk-in hours (no appointment necessary), or you can schedule an appointment. Contact the Davis International Center for assistance with: Visa sponsorship and entering the U.S. Reporting your arrival (including mandatory check-in for J1 Visa holders) Orientation and settling in Tax and Social Security requirements Resources for spouses and families Housing New South Building, 5th floor 609-258-3460 Contact the Housing Office for information or assistance with University Faculty and Staff Housing, including limited accommodations for postdocs. Requests for Accommodations Princeton University provides reasonable accommodations for employees and individuals to whom a job offer has been made who have a disability. Visit the HR website to learn more about the University’s policies and accommodation process. Library Services Circulation Desk, Firestone Library Bring your TigerCard ID card to activate your patron barcode and access the incredible collections housed at the Princeton University libraries. Employee Resource Groups Princeton's Employee Resource Groups (ERGs) are volunteer, employee-led organizations that bring together professionals from across the University based on shared interests and/or identities. ERGs are open to all employees, including postdocs. Campus Recreation Dillon Gymnasium, Rm 103[email protected] 9am-5pm, Mon-Fri Princeton takes a broad view of employee wellness, and offers access to numerous recreational opportunities both formal and informal. As a faculty or staff member of Princeton University, you are able to purchase a recreational membership to Dillon Gym at a discounted rate. Visit the Campus Rec website for details. TigerTrade Need to buy or rent something for your home in Princeton? Check out TigerTrade, an online exchange where you can browse listings that include everything from furniture, books, and cars to cribs, bicycles and sporting goods. A NetID and password are required to post items you want to sell or rent. Policies Remote Work Policy for RSL Forms Submit an I-9 Form Submit Visa Information
