Frequently Asked Questions

How do I submit supporting documents to the Dean of the Faculty?

All supporting documents should be submitted via the SRP website in most cases.  For some exceptions (supporting documents for chairs, for instance), the supporting materials can be submitted via the DOF DropBox:

 

Map the following shared drive: \\notman\DOFdropbox\

If you need help with mapping the shared drive please ask your SCAD for assistance. Please direct any question or access issues to dof@princeton.edu.

1) Create a folder on your desktop using this naming convention: XXX-SRP where XXX is your department’s three letter abbreviation

2) Drop the Chair Memos in the main folder (XXX-SRP). Each memo should be a separate pdf document named:

a) Tenured Faculty Cover Memo

b) Non-tenured Faculty Cover Memo

c) Senior Lecturer Cover Memo

d) Special Pool Cover Memo

e) Equity Cover Memo

3) To submit your department’s documents to the Dean of the Faculty, drop the XXX-SRP folder in the DOF DropBox. For confidentiality reasons and to ensure proper submission, please do not place any document outside of your XXX-SRP folder in the DOF DropBox.

4) You will know that your documents have been received when we remove your XXX-SPR folder from the DOF DropBox.

 

I am locked out of the Salary Review site. What happened and how do I unlock the page?

This typically happens when you X out of the site instead of clicking the LOGOUT button. When is happens all users in your department will be locked out of the site for 24 hours. To unlock the page, the user who locked the page can log in to the site and select the department page on the left side of the screen and click GO. From the department page, click the LOGOUT button at the bottom of the page. This should unlock the page. If not, please contact Stephanie Cooke or Nita Cherry to request that your page be unlocked. Please note that any unsaved changes made by the user who locked the page will be lost if the Office of the Dean of the Faculty unlocks the page.

I need to make an adjustment to the promotion list and add or remove someone from the list. Will this impact my department pools?

Yes. Please contact Scott McGoldrick as soon as possible to obtain the new pool amount.

Is there a special pool for Assistant Professors?

No. The special pool is for tenured faculty only.

An Assistant Professor in my department was recently reappointed for a second term. Do I need to include anything for this faculty member?

Yes. Include the bibliography.

We have a new faculty member joining the department on February 1st. What information should be included with their packet?

You should include as much of the same information as is required for all faculty members. The new faculty member should provide a bibliography for the same period for scholarly activity completed prior to their arrival at Princeton.

My department generates teaching and advising data separate from the Registrar data. Can we submit this information in place of the Registrar data?

We prefer to use the data that we receive from Registrar. There are two main reasons for this: (1) the Registrar data is the official data of record for the University teaching and advising information and (2) using the data that is provided by the Registrar aides the C/3 with reviewing the documentation by providing a common format across all departments. If the Registrar data does not reflect the full teaching and advising picture for a faculty member, you may attach supplemental data that demonstrates the remainder of the teaching and advising picture. Please remember that C/3 will be reviewing a significant amount of write-ups and data in a very short period of time. Brevity is appreciated. That said; you should include as much data for the period requested that efficiently and effectively communicates the faculty member’s performance and contribution to the department.

What order should the faculty be listed in the cover memo matrix and paragraphs following the matrix?

In both sections, faculty should be listed in overall ranking order from highest to lowest.

What information needs to be included in the cover memos?

First, a separate cover memo should be included for each distinct pool. This means one cover memo for each of the following: tenured faculty, non-tenured faculty and senior lecturers. Separate memos should be included for each nomination to the special and equity pools.

For a full review each memo consists of three parts: a written description summarizing the rationale used for the selected ranking scale, the matrix followed by the individual faculty paragraphs in order of overall ranking from highest to lowest.

For an abbreviated review, the non-tenured faculty and senior lecturer memos follow the same format as the full review. The tenured faculty memo should consist of the written description summarizing the rationale used for the selected ranking scale and the matrix in order of overall ranking from highest to lowest.

What ranking scale should be used?

You should select whatever ranking scale seems best suited to the needs of your department. The cover memo should include an explanation of the rationale used. The rationale should be used consistently throughout the memo. The ranking scale should outline (grade) the faculty member’s scholarship and research, teaching, service to the department and overall ranking. The period of review should be the same as the period requested for the bibliography.

What information do I submit for my chair and members of the C/3?

Submit the same information requested for similarly ranked faculty members in your department. Include the bibliography and activities with other departments or programs.

A faculty member submitted their CV but did not submit the separate bibliography. Can I include the CV with their packet instead of the bibliography?

No. The Committee of Three reviews all faculty salary packets over an extremely condensed period of time therefore the information provided must be uniform and consistent across all departments and should include only the time period requested for the bibliography.

Where can I find my department’s pool allocations, five year salary history and list of joint appointees?

Posted on the left side of your department’s worksheet on the SRP website you will find Department Support Files. Pool allocations for each rank will be displayed on your worksheet in the SRP website. As you enter department pool amounts on your worksheet, a declining balance will calculate at the top for each separate pool. Pool amounts may not be transferred among the groupings.

I have several faculty members who are jointly appointed. What information must be included with the individual faculty member’s packet?

Joint department chair or director submits a letter or one paragraph write-up for each joint appointee that outlines the faculty member’s contribution to the joint department. If there are several joint appointments from the same home department, the joint department chair or director should rank the faculty members using a standard ranking system determined by the chair or director and include this rationale with the letter to the home department chair. Specific salaries and pool allocations should be managed and determined by the home department using the write up provided by the joint department.

How do I know if my department is slated for a full or abbreviated review?

Typically issued in December, the Numbered Memo titled: Salary Review Process will include information about which review your department will be required to complete during the review process. In general, those departments that submitted a full request last year will submit an abbreviated request this year. The memo can be found on the SRP website. After you log in and choose your department you can find it on the left side of the screen.

Can the F3 forms be automatically generated?

Yes. Using the Salary Review Process (SRP) website, the forms will be automatically created and submitted to the Dean of the Faculty Office. Department Chair must click on Submit button after department worksheet is finalized. This will be accepted as Chair's electronic signature.