Search Report Form

All regular (non-visiting) Faculty and Academic Professionals



Note: This form must be completed and returned before an appointment can be reviewed or approved.

The purpose of the Search Report (form in the link below) is to document your department's good-faith efforts to comply with the University's equal opportunity/affirmative action policies. The University seeks to attract the best qualified individuals as students, faculty and staff. In addition, the University has specific legal obligations as a federal contractor to develop and implement an affirmative action plan to recruit, hire, and promote women, persons of color, persons with disabilities, and disabled and Vietnam-era veterans. Departments are required to run open searches and to advertise widely in order to attract qualified applicants in these categories.

When conducting a regular search, you must be certain to advertise for all positions for which a search is required, and to advertise sufficiently widely to make an effective effort to attract a diverse group of candidates of the position. If specific minimum qualifications or special credentials are listed in the advertisements, appointments can be made only of individuals who fulfill these requirements; if there are no such individuals, the department must open another search before an appointment can be made. It is important to keep and maintain the information requested about pools of candidates in the files of the department for a period of at least three years; you should keep records that distinguish between the broadest pool of candidates identified through any means whatsoever and the more restricted pools of those candidates considered most seriously of interviewed.

Candidates cannot be required to identify their race, ethnicity or gender. Information that is not provided through the self-identification process should be recorded as unknown.

If a search is undertaken for a number of appointments, it is sufficient to submit the same search form for all of the candidates for appointment.

The Search Report forms must be signed by the departmental compliance officer and the chair of the department, indicating that these individuals attest that the search and selection process complied with University policies.

Details on how to obtain data for the report can be found in the AHIRE guide.

Definitions of Ethnicity/Race

The race/ethnic group categories have been defined by the Equal Opportunity Commission as follows:

Ethnicity and Race – This two-part question is requested for statistical reporting purposes to government agencies, including the U.S. Department of Education.
  • Hispanic or Latino ethnicity: A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin regardless of race.
  • American Indian or Alaska Native: A person having origins in any of the original peoples of North and South America (including Central America), and who maintain tribal affiliation or community attachment.
  • Asian: A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
  • Black or African American: A person having origins in any of the black racial groups of Africa.
  • Native Hawaiian or Other Pacific Islander: A person having origins in any of the peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
  • White: A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

Self-Identification Definitions. Completion of this information is voluntary. All information is confidential and should be reported in statistical form only. An applicant or employee declining to provide this information will not subject you to any adverse treatment.